planning

End of Semester Review

Photo by  Kelly Sikkema  on  Unsplash

As I’ve mentioned before, my larger scale unit of planning is the semester, and I’ve discussed how I make my semester plan for Fall and Spring.  At the end of each semester, before making the plan, I also conduct an end of semester review, looking at what went well and what didn’t, and what I want to focus on or change in the following semester.    I’ll share my Summer plan at the end of this post (yes, I plan summers too!), but before that I thought I’d discuss how I do my end of semester review.  

Reflection Questions

First, I start with my standard reflection questions, which I also use for reflecting with students and teachers

1) What did I accomplish this semester? How can I magnify this?

2) What can I improve? How can I improve it?

When I list my accomplishments, I do it from memory first, and then go back and look at my monthly reviews to see what I missed.  Usually, it’s about 50% of the things I did, which is one reason I like keeping track of everything—once I see the notes I remember that I made those revisions, or organized that part of my house, or completed that service project, but without going back my sense of what I’ve accomplished is at about 50%.  

After this, I move on to the next two questions:

1) What do I want more of? How can I get it?

2) What do I want to let go of? How can I let it go? 

I should probably consider renaming these the space and stress questions, since it seems like mental and physical space is always the answer to the first question, and stress is always the answer to the second.  There are some variations, such as wanting more sleep, or wanting to let go of rejections, but even these related to the first (quality sleep=more mental space and rejections=stress).  While it is sometimes frustrating to always feel like I have the same answers, I do feel like there is incremental improvement, and some of these things (like my kids sleeping through the night) just take a long time to improve.  

Goals Review

Next, I look at my goals, and ask the following questions:

1) Which goals did I accomplish? Why?

2) Which goals did I not accomplish? Why?

3) Thoughts moving forward . . . 

Again, these questions seem to have consistent answers, which is itself enlightening.  Goals completed tend to be planned into my schedule and have specific deadlines, often involving other people like editors or students (which is why they get into my schedule first).  Goals not accomplished are those that can wait longer, and thus get bumped when I run out of time.  While again, always having the same answers might seem like a lack of progress, I’ve definitely gotten better at realistically estimating what can happen in a semester, and my ratio of goals accomplished to unaccomplished has gone up (by having fewer goals overall).  

Areas of Life Review

Finally, I do what I call an areas of life review.  When I reflect on my life, I think of it in four broad categories with subcategories.  I rank each subcategory, and then ask what can I improve? and what should I do next?

Career: This includes my academic career (divided into research, teaching, and service/admin) as well as my dance career (this is more between a passion project and heavy volunteer load than a career, but still very important to me!).  I usually score myself fairly high here, although balancing between the three components of my academic job is always a challenge.

Relationships: These include relationships across all areas of my life.  Family and friends are the obvious ones, but I also include relationships related to my academic and dance careers.  This category is usually my biggest challenge.  

Environment: This is the physical and digital spaces I am surrounded by, so things like physical and digital organization of my home and work spaces, finances, and systems for managing time and space.  This category tends to score high in some categories and low in others, depending on what I’ve prioritized this semester.

Self: This includes things related to the health of my mind, body, and spirit, like exercise, nutrition, sleep, learning, creativity, etc.  This category tends to score medium across all the categories, except low on sleep.  

Planning for the Next Semester

Once I’ve done this reflecting, I then brainstorm potential goals and areas of improvement for the next semester, and then map them onto a calendar to see how realistic I’m being.  Then I cut a few, and make my semester plan.  Below, you can see my semester plan for the Summer.  I’ll see how it goes!

IMG_2503.jpg



Pacing, not Sprinting: My Semester Plan Spring 2019

It’s the start of a new semester, so time for a new semester plan! In the Fall, I shared my Fall semester plan and one thing I like to do at the end of the semester is review how that went (as it is never exactly to plan!).  So, here is the plan at the beginning of the semester:

IMG_0744.jpg

And here is the plan at the end of the semester:

IMG_1701.jpg

As you can see, a variety of things got added in, and not everything that I planned got accomplished.  However, I tend to view this not a failure of the plan, but as a flexible adjustment.  When I make my Spring plan, I can focus on whether the projects I didn’t complete need to be carried over (because they take longer than I allotted or got replaced with something new) or just deleted (painful, but sometimes necessary).  

So, here is my Spring 2019 plan:

This semester, my main goal is to make it to the end of the semester without being exhausted (hence REST as my focus word).  Last semester was a particularly challenging one due to a variety of anticipated and unanticipated things that took more mental and emotional energy than I expected (on top of the physical exhaustion of having young children that don’t sleep through the night).  While the pattern of pushing to exhaustion and then resting on the semester breaks seems to be the dominant one in academia, and there are people who really thrive on this type of sprinting, deadline-based approach, I have decided that it is not for me, and I’m working on figuring out a more paced approach.  One reason this doesn’t work for me is that my “breaks” tend to be filled with catching up on life admin activities I neglect during the semester or hanging out with my kids and family.  The first can be mentally exhausting and the second physically exhausting, if a nice mental release.  

So, the question is, how to make a semester plan that has a pacing strategy?  I have to admit, this is unclear as the beginning of the  semester is already jam-packed, is unclear, but I hope to report back with things that worked and didn’t work in May.  As I mentioned in my Fall post, I make my semester plan by putting in the relevant dates and deadlines that are already scheduled, and then adding habits, goals, projects, and tasks.  This semester, as part of my pacing goal, I brainstormed everything I wanted to do separately, and then tried to select only a few to actually make it onto the plan.  You’ll also see I have nothing planned in May—this is the buffer time for things that take longer than anticipated or that I don’t know about yet.  I’m also trying a new variation on my weekly planning, where I organize my days by energy consumed and generated rather than category, that I’ll report back on in a later post.  

Do you pace your semesters? Or are you more of the sprinting type? Let me know if you have ideas for pacing!

Making a semester plan

IMG_0744.jpg

This semester, in addition to posts about teaching and research, I’m planning to write some on planning.  For me, this is key to having the mental space to spend a lot of time thinking about learning and the time to actually act on those thoughts.  First up is my semester plan!

Why a semester plan? A semester plan essentially lets me see everything I have going on that semester all at once.  While this can be overwhelming, taking it in all at once lets me plan ahead for deadlines, not let things accidentally fall through the cracks, make time for my goals (like curriculum development!), and only do the things I really care about (at least in theory). 

Making a semester plan.  I use my own planning sheet, as you can see in the picture (some personal items are blocked out).  My steps are:

1) Dates: These are all the relevant dates in my life, including work, dance, and family events and deadlines, and they are all color-coded.  Laying it all out at once allows me to get a sense of when there is space in my schedule and when there’s not, which gives me more realistic expectations for what I can do during the semester.  

2) Focus: I also choose a specific thing I want to focus on for the semester, usually one very general word.  This Fall, it is space—I would like my physical, digital, mental, and time environments to have more space in them—wish me luck!

3) Habits, tasks, goals, and projects: These are the things that I always try to do too many of, and laying them out with my calendar helps me be more realistic about what will actually happen (still a work in progress).  I basically define them as follows:

Habits: Ongoing things I want to do to improve my life that don’t really have an end date.  For example, attending Crossfit three days a week and following a good family evening routine are my current habit projects.  

Tasks: Things that can be completed in one block of time that aren’t linked to a larger project or goal.  For example, my continuing professional development paperwork for being a dance judge, or an article review.  

Goals: These are things that I want to do to improve my life that can be completed, such as submitting a journal article or developing a curriculum unit.  However, they can’t be completed in a single time block.  So while they may have a specific deadline, I have to plan pretty far out ahead to make sure I spend enough time on them to accomplish them by that deadline.  

Projects:  For me, the difference between a project and a goal is whether it’s a stretch to do it.  For example, teaching my classes is a project, but developing new research-based curricular units for them are a goal.  

To choose what goes in these categories, each semester, I balance between what I’ve already committed to (such as conferences or paper deadlines) and what I’d like to add (so many things!).  Once I generate this list, I try to decide what will be realistic, and select only those things to go on my actual plan, making sure to also leave space for things that will come up.  Then, I try to balance them across the different months of the semester, rather than trying to work on everything at once.  Each month, I evaluate what’s happened, and adjust my plan from there.  

Do you make a semester plan? If so, how? Let me know—as you might imagine, I also love reading about other people’s plans . . .